What are the validation rules?

    4371 2 Created on 2019-09-27 15:21:20; Last updated on 2022-05-28 14:00:33

    The validation rules are in place to ensure that Mondelez has all the information they need to process your invoices.  This means that there will be no delays in processing your payment once you invoice us.   


    The validation rules are detailed in the table below:


    Field Level All Advanced Logic / Note / Use Case / Country specific (if applicable)
    Sender Company Name Header Mandatory by Platf.
    Sender Company Address Header Mandatory by Platf.
    Sender state Header Mandatory for certain countries IN, JP, MA, HR, SI, ZA 
    Sender Tax number Header Mandatory for certain countries IN, AU, MY, SG, NZ, MA, HR, SI, ZA
    Receiver delivery address Header Mandatory (*)
    Receiver Tax number Header Mandatory for certain countries IN, AU, MY, SG, NZ, MA, HR, SI, ZA
    Invoice date Header Mandatory by Platf.
    Tax point date Header Mandatory for certain countries IN, MY, SG, JP, MO, CR, SL, ZA
    Place of Supply Header Mandatory for certain countries IN. Accepted values are AN|AP|AD|AR|AS|BH|CH|CT|DN|DD|
    DL|GA|GJ|HR|HP|JK|JH|KA|KL|LD|MP|MH|MN|ME|MI|NL|OR|
    PY|PB|RJ|SK|TN|TS|TR|UP|UT|WB
    Invoice number Header Mandatory by Platf.
    Amount exc Tax Header Mandatory by Platf.
    Tax Total Header Mandatory by Platf.
    Currency Header Mandatory by Platf.
    Amount total Header Mandatory by Platf.
    Order Number Header Mandatory (*) Format must start with 45 (real PO) or 99 (dummy range)
    Delivery note Header Mandatory for certain countries Mandatory if PO number does not start with 99 (AU, NZ, MY, SG, MA)
    Payment Means Header Optional
    Charge and Discount Header Optional
    Description Line Mandatory by Platf.
    HSN/SAC item identifier Line Mandatory for certain countries IN
    Unit Line Mandatory by Platf.
    Quantity Line Mandatory by Platf.
    Unit Price Line Mandatory by Platf.
    Tax Line Mandatory by Platf.
    Amount Line Mandatory by Platf.
    PO Line Number Line Optional
    PO reference Line Optional (format validation applies to all countries *) If populated, value must start with 43, 45 or 99 (dummy range)

    

    Mondelez business firewall rules for Credit Notes are:

    

    Field Level All Advanced Logic / Note / Use Case / Country specific (if applicable)
    Sender Company Name Header Mandatory by Platf.
    Sender Company Address Header Mandatory by Platf.
    Sender state Header Mandatory for certain countries IN, JP, MO, HR, SI, ZA
    Sender Tax number Header Mandatory for certain countries IN, AU, MY, SG, NZ, MA, HR, SI, ZA
    Receiver delivery address Header Mandatory (*)
    Receiver Tax number Header Mandatory for certain countries IN, AU, MY, SG, NZ, MA, HR, SI, ZA
    Invoice date Header Mandatory by Platf. AU, NZ, IN, MY, MA, SG, JP, ZA, TR, HR, SI, TH
    Tax point date Header Mandatory for certain countries IN, MY, SG, JP, MA, HR, SI, ZA
    Place of Supply Header Ship from state is Mandatory for India IN. Accepted values are AN|AP|AD|AR|AS|BH|CH|CT|DN|DD|
    DL|GA|GJ|HR|HP|JK|JH|KA|KL|LD|MP|MH|MN|ME|MI|NL|OR|
    PY|PB|RJ|SK|TN|TS|TR|UP|UT|WB
    Invoice number Header Mandatory by Platf.
    Amount exc Tax Header Mandatory by Platf.
    Tax Total Header Mandatory by Platf.
    Currency Header Mandatory by Platf.
    Amount total Header Mandatory by Platf.
    Order Number Header Mandatory (*) Format must start with 45 or 99 (dummy range)
    Delivery Note Header Mandatory for certain countries Mandatory if PO number does not start with 99 (AU, NZ, MY, SG, MA)
    Payment Means Header Optional
    Charge and Discount Header Optional
    Description Line Mandatory by Platf.
    HSN/SAC item identifier Line Mandatory for certain countries IN
    Unit Line Mandatory by Platf.
    Tax Line Mandatory by Platf.
    Amount Line Mandatory by Platf.
    PO Line Number Line Optional
    PO reference Line Optional (format validation applies to all countries *) If populated, value must start with 43, 45 or 99 (dummy range)


    Mondelez also has the option to close full purchase orders or certain purchase order lines in Tradeshift. If your invoice is raised against a closed PO or PO line, the validation kicks in and you will be prevented from sending that invoice through. In these cases, we suggest reaching out to Mondelez directly to clarify the reasons behind the closure and how to best go about submitting your invoice.

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