The validation rules are in place to ensure that Mondelez has all the information they need to process your invoices. This means that there will be no delays in processing your payment once you invoice us.
The validation rules are detailed in the table below:
| Field | Level | All | Advanced Logic / Note / Use Case / Country specific (if applicable) |
|---|---|---|---|
| Sender Company Name | Header | Mandatory by Platf. | |
| Sender Company Address | Header | Mandatory by Platf. | |
| Sender state | Header | Mandatory for certain countries | IN, JP, MA, HR, SI, ZA |
| Sender Tax number | Header | Mandatory for certain countries | IN, AU, MY, SG, NZ, MA, HR, SI, ZA |
| Receiver delivery address | Header | Mandatory (*) | |
| Receiver Tax number | Header | Mandatory for certain countries | IN, AU, MY, SG, NZ, MA, HR, SI, ZA |
| Invoice date | Header | Mandatory by Platf. | |
| Tax point date | Header | Mandatory for certain countries | IN, MY, SG, JP, MO, CR, SL, ZA |
| Place of Supply | Header | Mandatory for certain countries | IN. Accepted values are AN|AP|AD|AR|AS|BH|CH|CT|DN|DD| DL|GA|GJ|HR|HP|JK|JH|KA|KL|LD|MP|MH|MN|ME|MI|NL|OR| PY|PB|RJ|SK|TN|TS|TR|UP|UT|WB |
| Invoice number | Header | Mandatory by Platf. | |
| Amount exc Tax | Header | Mandatory by Platf. | |
| Tax Total | Header | Mandatory by Platf. | |
| Currency | Header | Mandatory by Platf. | |
| Amount total | Header | Mandatory by Platf. | |
| Order Number | Header | Mandatory (*) | Format must start with 45 (real PO) or 99 (dummy range) |
| Delivery note | Header | Mandatory for certain countries | Mandatory if PO number does not start with 99 (AU, NZ, MY, SG, MA) |
| Payment Means | Header | Optional | |
| Charge and Discount | Header | Optional | |
| Description | Line | Mandatory by Platf. | |
| HSN/SAC item identifier | Line | Mandatory for certain countries | IN |
| Unit | Line | Mandatory by Platf. | |
| Quantity | Line | Mandatory by Platf. | |
| Unit Price | Line | Mandatory by Platf. | |
| Tax | Line | Mandatory by Platf. | |
| Amount | Line | Mandatory by Platf. | |
| PO Line Number | Line | Optional | |
| PO reference | Line | Optional (format validation applies to all countries *) | If populated, value must start with 43, 45 or 99 (dummy range) |
Mondelez business firewall rules for Credit Notes are:
| Field | Level | All | Advanced Logic / Note / Use Case / Country specific (if applicable) |
|---|---|---|---|
| Sender Company Name | Header | Mandatory by Platf. | |
| Sender Company Address | Header | Mandatory by Platf. | |
| Sender state | Header | Mandatory for certain countries | IN, JP, MO, HR, SI, ZA |
| Sender Tax number | Header | Mandatory for certain countries | IN, AU, MY, SG, NZ, MA, HR, SI, ZA |
| Receiver delivery address | Header | Mandatory (*) | |
| Receiver Tax number | Header | Mandatory for certain countries | IN, AU, MY, SG, NZ, MA, HR, SI, ZA |
| Invoice date | Header | Mandatory by Platf. | AU, NZ, IN, MY, MA, SG, JP, ZA, TR, HR, SI, TH |
| Tax point date | Header | Mandatory for certain countries | IN, MY, SG, JP, MA, HR, SI, ZA |
| Place of Supply | Header | Ship from state is Mandatory for India | IN. Accepted values are AN|AP|AD|AR|AS|BH|CH|CT|DN|DD| DL|GA|GJ|HR|HP|JK|JH|KA|KL|LD|MP|MH|MN|ME|MI|NL|OR| PY|PB|RJ|SK|TN|TS|TR|UP|UT|WB |
| Invoice number | Header | Mandatory by Platf. | |
| Amount exc Tax | Header | Mandatory by Platf. | |
| Tax Total | Header | Mandatory by Platf. | |
| Currency | Header | Mandatory by Platf. | |
| Amount total | Header | Mandatory by Platf. | |
| Order Number | Header | Mandatory (*) | Format must start with 45 or 99 (dummy range) |
| Delivery Note | Header | Mandatory for certain countries | Mandatory if PO number does not start with 99 (AU, NZ, MY, SG, MA) |
| Payment Means | Header | Optional | |
| Charge and Discount | Header | Optional | |
| Description | Line | Mandatory by Platf. | |
| HSN/SAC item identifier | Line | Mandatory for certain countries | IN |
| Unit | Line | Mandatory by Platf. | |
| Tax | Line | Mandatory by Platf. | |
| Amount | Line | Mandatory by Platf. | |
| PO Line Number | Line | Optional | |
| PO reference | Line | Optional (format validation applies to all countries *) | If populated, value must start with 43, 45 or 99 (dummy range) |
Mondelez also has the option to close full purchase orders or certain purchase order lines in Tradeshift. If your invoice is raised against a closed PO or PO line, the validation kicks in and you will be prevented from sending that invoice through. In these cases, we suggest reaching out to Mondelez directly to clarify the reasons behind the closure and how to best go about submitting your invoice.